After four years on the board of a local nonprofit, I’m transitioning out of my position in order to focus on school and family until I get my degree. For the last three of those years, I have been the secretary of the board, keeping meeting minutes. I’ve also been the chairperson of the planning committee for our annual book sale.
As I prepared to pass along my knowledge, and my black binder full of minutes, notes, bylaws, etc, I knew I wanted to get the electronic files into the hands of those who “come after.” I’ve been puzzling over it for some time, the last six months actually. A flash drive could work, but what if the person didn’t have the same version of MS Office I did?
Along comes my class, and my introduction to Googledocs several weeks ago. I’ve just spent the evening uploading all my documents to a new account, connected to our organization’s email account. (Did I mention I'm the one who created the organizations first email account? We've been using email to communicate with each other for years, but not with the outside world. I'm dragging them into the digital age.) Voila! Instant knowledge transfer. Hooray!
great job dragging the entire group into the digital age. Before you know you - they will not remember how they did things without technology.
ReplyDeleteI think hotmail has their MS docs on the cloud too. You can use hotmail documents similar to google docs.
ReplyDeleteThis is great! I am kinda finding myself in a similar spot. After this semester I am withdrawing from classes and my role with the non-profit I work with to concentrate on the pregnancy, my health and my family. I have done a lot of work during my time on this Board and want to make sure I pass it along. Part of my project was to create a google docs location for this information anyway, and now that I have made the decision to back-out for a while it gives me a good reason to really load up the information. When I come back, too, I hope i will be easily able to access what happened while I was gone.
ReplyDeleteHow exciting! I'm sure you'll continue to use google docs! It sounds like the perfect solution to your "problem."
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